AI and automation
AI that takes busywork off your team, not judgment.
Intake, follow up, documents, and back office work handled inside the tools you already use. A person approves what matters, and every automation is measured.
The problem
Sound familiar?
The same information gets typed twice
Someone reads an email, a form, or a PDF and retypes it into another system every day.
Leads and requests wait
Replies go out when someone gets a free minute, which is usually tomorrow.
Answers live in one person's head
Staff interrupt the same expert all day for prices, policies, and how to do things.
You tried an AI tool and it did not stick
It was impressive in a demo, then nobody used it because it lived outside the real work.
What you get
What we deliver
Fixed fee, then an optional monthly plan. From $3,000.
- A short list of automations ranked by hours saved
- Each automation built into a tool you already use
- A review step wherever a mistake would cost money
- Before and after numbers for every automation
- Monitoring so you know when something breaks
- Plain instructions for your team
Pricing
What it costs
Fixed fee. Typical firm prices are where an established Texas custom software firm's published ranges start. Ours are next to them.
| Project | Typical firm | Zyntrix |
|---|---|---|
AI automation in your current tools Document intake, lead follow up, an assistant that answers from your data | from $12K6 to 12 weeks | $3K to $10K2 to 6 weeks |
* Typical ranges, not quotes. Integrations, data clean up, the number of user types, and compliance needs can move a project outside them. You get one fixed price in writing before any work starts.
Monthly plans
Flat fee. Cancel with 30 days notice.
| Plan | What it covers | Zyntrix |
|---|---|---|
| Care plan | Hosting, monitoring, backups, fixes, and small updates for systems we builtTypical firm: $250 to $2,500/mo for hosting alone | $250 to $750/mo |
| AI and tools plan | New automations, small changes, and monitoring for what we builtTypical firm: $5K to $25K/mo | $1,000 to $2,500/mo |
| Ongoing development | A steady monthly build budget, about 40 hours of senior engineeringTypical firm: from $25K/mo | from $5,000/mo |
| Fractional CTO or AI officer (CAIO) | Advisory or embedded tech and AI leadership: vendors, roadmap, AI plan and rules, and whether it pays offTypical firm: $225 to $295 an hour | $2,000 to $5,000/mo |
| Lead dashboard | Every lead in one place with alerts, drafted replies, and leads traced to booked jobs. On its own, the basic plan covers leads, alerts, and follow up reminders | Free with the leads program (Team) and care plans (Growth), or from $29.99/mo on its own |
| Leads program | Google and Meta campaigns, with every lead tracked to a booked job | $1,000 to $2,000/mo base plus a per lead fee |
How it works
How it runs
- 1
Find the hours
We watch the work and count the repeated steps. The first automation is the one that saves the most time with the least risk.
- 2
Build it where the work happens
In your inbox, CRM, field system, or chat, not in a new app nobody opens.
- 3
Keep a person in the loop
AI drafts and sorts. People approve anything that goes to a customer or moves money.
- 4
Measure it
We track hours saved and errors caught, and we turn off anything that does not earn its keep.
Questions
Common questions
Is our data safe with AI?
We use business tiers of AI services that do not train on your data, keep data where it already lives where we can, and limit what each automation can see.
Will AI make mistakes?
Sometimes, which is why anything that reaches a customer or touches money has a person approving it. We test every automation on your real examples before it goes live.
What does it cost to run?
Usually a few dollars to a few hundred dollars a month in AI usage, depending on volume. We estimate it before we build.
Do we need new software?
Usually not. Most automations live inside tools you already pay for, like email, QuickBooks, your CRM, or your field system.
More services
Other ways we build
Find the hours worth automating.
Bring a list of what your team retypes every week. We will tell you which pieces AI can handle safely and what it would cost.