What it costs, before you ever get on a call.
Most firms make you sit through sales calls to see a number. Here are ours. Every project gets one fixed price in writing before work starts.
Get a range for your project
A few plain questions. You see the range, the timeline, how it compares, and the smartest first step. No email needed.
Pick a project to see a range. Then answer a few quick questions about that kind of project. The range and the smartest first step update as you go.
Open the estimator on its own page, or read what custom software costs and fixed price vs hourly.
First steps
Fixed fee. Every one ends with a written plan you keep, and the fee is credited toward any build that follows within 90 days.
| First step | Typical firm | Zyntrix |
|---|---|---|
Stack and AI audit Your tools, workflows, and a costed plan ranked by payback | from $3,500 | $1,500 to $2,5001 to 2 weeks |
Build vs buy check Whether to buy, connect, or build each piece, with numbers | from $7,500 | $2,5001 to 2 weeks |
Plan and prototype sprint A clickable prototype, a written scope, and one fixed price for the build | from $9,500 | $4,500 to $7,5002 to 3 weeks |
Technical due diligence For a purchase or investment: code, security, and what it will cost to own | from $15,000 | from $6,0001 to 3 weeks |
Projects
Fixed fee. Typical firm prices and timelines are where an established Texas custom software firm's published ranges start. Ours are next to them, with the top of each range set after scoping. The largest builds are delivered in phases, each with its own fixed price, after a plan and prototype sprint.
| Project | Typical firm | Zyntrix |
|---|---|---|
Syncing two tools you already use Your CRM and QuickBooks, or web forms into your job system, kept in step | from $3Ktimeline not published | $1.5K to $4K1 to 3 weeks |
AI automation in your current tools Document intake, lead follow up, an assistant that answers from your data | from $12K6 to 12 weeks | $3K to $10K2 to 6 weeks |
Dashboard or reports from your data Job margin from QuickBooks, a weekly ops report that builds itself | from $15K4 to 10 weeks | $3.5K to $10K2 to 5 weeks |
A small tool that does one job well Quoting calculator, field data capture, an internal request tracker | from $20K4 to 8 weeks | $5K to $15K3 to 6 weeks |
A prototype or MVP to test an idea A clickable or working first version to show customers, investors, or a test group | from $20K4 to 12 weeks | $5K to $20K2 to 6 weeks |
Connecting three or more systems Field or ops system, QuickBooks, a bank API, and spreadsheets in one view, with reporting | from $80K2 to 5 months | $10K to $25K4 to 10 weeks |
A mobile app for a system you already have A crew or customer app on top of your existing software | from $60K3 to 6 months | $15K to $45K6 to 12 weeks |
A first version of a new app, a startup MVP, or a rewrite A launchable product for a startup, a portal or ordering system, or a replacement for an aging app | from $120K3 to 7 months | $25K to $90K2 to 5 months |
Modernizing or taking over an existing system A system a vendor abandoned, or one that cannot keep up with growth | from $120K3 to 9 months | $20K to $90K2 to 6 months |
Rescuing a stalled or AI built app Abandoned vendor code, a launch that went badly, or an app built with AI tools that needs to be made safe and finished | not published | $5K to $30K2 to 8 weeks |
A customer facing web or mobile product Software your customers log into and pay for | from $200K4 to 9 months | $45K to $150K3 to 6 months |
A system with heavy security or compliance needs Healthcare, finance, or government data, with audit trails, access controls, and the paperwork to prove it | from $320K6 to 12+ months | $90K to $300K4 to 9 months, in phases |
A large application delivered in phases Several user types, many integrations, or a product that grows release by release | from $400K6 to 18+ months | $120K to $400K6 to 12 months, in phases |
A custom ERP, or the platform your whole business runs on Quoting, jobs, inventory, billing, and reporting in one system built around how you work | from $600K9 to 21+ months | $150K to $500K6 to 15 months, in phases |
* Typical ranges, not quotes. Integrations, data clean up, the number of user types, and compliance needs can move a project outside them. You get one fixed price in writing before any work starts.
Websites and leads
Website built to convert Fast site, local search setup, lead tracking to booked job, and the lead dashboard | $3,000 to $8,0002 to 4 weeks |
Monthly plans
Flat fee. Cancel with 30 days notice.
| Plan | What it covers | Zyntrix |
|---|---|---|
| Care plan | Hosting, monitoring, backups, fixes, and small updates for systems we builtTypical firm: $250 to $2,500/mo for hosting alone | $250 to $750/mo |
| AI and tools plan | New automations, small changes, and monitoring for what we builtTypical firm: $5K to $25K/mo | $1,000 to $2,500/mo |
| Ongoing development | A steady monthly build budget, about 40 hours of senior engineeringTypical firm: from $25K/mo | from $5,000/mo |
| Fractional CTO or AI officer (CAIO) | Advisory or embedded tech and AI leadership: vendors, roadmap, AI plan and rules, and whether it pays offTypical firm: $225 to $295 an hour | $2,000 to $5,000/mo |
| Lead dashboard | Every lead in one place with alerts, drafted replies, and leads traced to booked jobs. On its own, the basic plan covers leads, alerts, and follow up reminders | Free with the leads program (Team) and care plans (Growth), or from $29.99/mo on its own |
| Leads program | Google and Meta campaigns, with every lead tracked to a booked job | $1,000 to $2,000/mo base plus a per lead fee |
Know a business that needs this? Our partner program pays 25% of their dashboard plan every month for 24 months.
Lead dashboard
Free with the leads program. On its own, start at $29.99 and add calls, texting, AI, and your own AI agents (MCP) as you grow.
Best value
Free with the leads program.
Leads clients get the Team plan at no extra cost, with its allowances included. Sites and builds on a care plan get Growth.
Or use it on its own
Basic
Get every lead in one place and stop losing follow ups.
$29.99 /mo
or $299 a year (2 months free)
- Leads from your site, email, and lead forms in one list
- Pipeline, follow up reminders, and alerts
- Booking page with Google Calendar
- Quotes and invoices with online payment and automatic reminders
- Review requests by email, referral tracking
- 100 AI drafted replies a month
- 2 people
No phone number or texting on this plan.
Growth
RecommendedAnswer every call and text fast, from one inbox.
$99 /mo
or $990 a year (2 months free)
- Everything in Basic
- A local number with call tracking and recordings
- Two way texting and missed call text back
- Call transcripts and summaries
- Facebook, Instagram, and website chat in the same inbox
- Service plans with autopay, QuickBooks sync
- Speed to lead: a text to every new web lead in seconds (with their OK)
- Text booking agent: answers texts from your playbook and books open times, hands off when it should
- Google review replies drafted, and posted for 4 and 5 stars if you want
- Quote follow up: nudges on open quotes, drafted for you or sent for you
- Advisor and weekly insights
- 1,000 AI drafted replies a month
- 5 people
Includes 500 texts (sent and received) and 500 call minutes a month. Texting starts once the carriers approve your number, usually 1 to 3 weeks.
Team
Coach the team, cover after hours, and grow repeat work.
$249 /mo
or $2,490 a year (2 months free)
- Everything in Growth
- Sales team: leaderboard, goals, contests, commissions, and a morning brief
- Objection library from your own calls, with practice calls on each one
- Team call coaching with weekly notes
- AI receptionist, 300 minutes a month, plus AI callback to new web leads who opt in
- Text campaigns to past customers
- Google Ads conversion feed and monthly reports
- Video reels and audio ads
- Connect your AI agents: Claude, ChatGPT, or your own, through our MCP server and API
- Ask Ops: questions about your leads and numbers, in plain English
- 3,000 AI drafted replies a month
- 15 people
Includes 2,000 texts (sent and received) and 2,000 call minutes a month.
Bring your own AI
On Team, hook up Claude, ChatGPT, or your own agents through our MCP server or REST API. They can look up leads, calls, and results, draft replies, and book open times. You choose what each one can see and do, and replies and invoices stay drafts until a person sends them.
| Add ons and usage | Price |
|---|---|
| Texts past your plan (sent and received) | 2¢ each |
| Call minutes past your plan (recording and transcript included) | 3¢ a minute |
| AI receptionist minutes past your plan | 15¢ a minute |
| AI receptionist on Growth, 150 minutes a month (adds AI callback) | $29 a month |
| Sales team module on Basic or Growth, per person | $10 a month |
| Ride along coaching for in person sales (with the sales module), per person | $49 a month |
| Extra person | $15 a month |
| Extra phone number | $3 a month |
| Card payments | Stripe fees, no markup |
Texting, QuickBooks sync, and Facebook and Instagram messages turn on as carrier and provider approvals complete for your business (texting registration usually takes 1 to 3 weeks).
No setup fee and no contract. Cancel any time and export your leads. We email you at 80% and 100% of your plan, so usage never surprises you.
AI training
Fixed fee. On site in Bryan/College Station or online.
| Training | Typical firm | Zyntrix |
|---|---|---|
Team AI training Your team uses AI on their own work: writing, quoting, follow up, and checking what it gets wrong. Simple rules for what never goes into an AI tool. 2 to 3 hours, up to 15 people, on site in Bryan/College Station or online | from $2,000 | $1,000 |
Owner and leadership workshop Pick the first three places AI pays off, set your AI rules, and leave with a written, costed plan. Half day, on site or online | from $3,500 | $1,500 |
One week AI coaching Daily sessions with the owner or team leads for a week. We set up the tools with you on real work, check the results, and leave you a short playbook. 5 sessions of 45 minutes, plus questions by text or email that week | $7,500 for a 3 month program | $1,200 |
Longer programs and larger groups Multi week coaching, company wide rollouts, more than 15 people, or sessions outside Bryan/College Station. Tell us what you need and we quote a fixed price. Shaped to your team | by inquiry | Ask us |
Will a custom tool pay for itself?
Compare what you pay for subscriptions with a one time build, upkeep included.
Owning pays off in
10 months
Then saves about $807 a month.
Includes $300/mo upkeep, staff time at $35/hr, and 8% yearly price increases. List your actual tools
Pricing questions
Can I connect my own AI agents to the lead dashboard?
Yes, on the Team plan (included with the leads program). Claude, ChatGPT, or any agent that speaks MCP can connect to our MCP server, and developers can use the REST API. Each connection only gets the permissions you approve, and replies and invoices are saved as drafts for a person to send.
Are these real prices or teasers?
Real working ranges for the projects we take on. After a short intro or an audit, you get one fixed price in writing before any work starts.
Why publish prices at all?
Because you should not need three sales calls to find out whether a project is in your budget.
Do you bill hourly?
Not for projects. Builds are fixed fee, and monthly plans are a flat fee you can cancel with 30 days notice. Small changes outside a plan get a fixed quote before we start.
How can you be this much lower than larger firms?
AI handles much of the routine coding and testing, so the same project takes fewer hours. A senior engineer makes and reviews every important decision. And there are no account managers, sales teams, or office overhead in the price.
How do payments work?
Fixed fee projects are billed in milestones with part of the fee up front. Monthly plans are billed at the start of each month. We also accept Bitcoin, with 5% off.
Want a real number?
Tell us about the project in 30 minutes. We'll tell you which range applies, what the first step costs, and whether we are the right fit.